Job Title: Office Manager – Impact & Development
Department/Location: Fergus Falls / Perham Offices
Accountability: Executive Director
Date: July 2025
Status: Full Time (1.0 FTE), Exempt
Hours: Monday–Friday, 8:00 AM – 4:30 PM
Job Summary
The Office Manager – Impact & Development plays a crucial role in office management, fundraising campaigns, and community impact coordination to support the organization's mission. This position is responsible for maintaining a productive and compliant office environment, coordinating the implementation of impact programs and initiatives, and leading the coordination of development efforts for Otter Tail and Wadena Counties. The role fosters organizational effectiveness, ensures compliance with regulatory requirements, and supports a culture of safety, communication, and collaboration across the organization. This position works closely with the Executive Director to support day-to-day operations in the Fergus Falls and Perham offices.
Major Areas of Accountability
Office Management & Site Leadership (Fergus Falls / Perham Offices):
Oversee daily office operations, ensuring an organized and efficient workspace
Organize and coordinate administrative duties and office procedures
Serve as the point of contact for facilities management and internal operational support (e.g., supplies, repairs)
Ensure compliance with organizational policies and local/state regulations
Coordinate logistics for on-site meetings, events, and community gatherings
Cultivate and maintain strong relationships with donors, sponsors, agencies, and other key stakeholders
Provide leadership and work direction to the Administrative Support Assistant (Fergus Falls / Perham Offices)
Create and maintain a pleasant and professional work environment with attention to organizational effectiveness, safety, and communication
Collaborate with the Accountant and Office Manager (Alexandria Office) to maintain consistent risk management practices, resource use, and financial procedures
Serve as a liaison between both offices to ensure aligned operations and communication
Campaign, Fundraising & Donor Engagement (Otter Tail & Wadena Counties):
Plan, organize, and execute fundraising campaigns and events in collaboration with the Executive Director and Marketing & Development Manager
Deliver campaign presentations and represent the organization in business and community settings
Coordinate with stakeholders, volunteers, and external partners to ensure successful campaign execution
Develop and manage timelines and budgets for fundraising activities and events
Track and analyze campaign performance metrics and provide recommendations for improvement
Organize and implement fundraising events, campaigns, and donor recognition activities to foster engagement and stewardship
Maintain accurate donor records and acknowledgment processes in CRM Lite
Community Impact Coordination (Otter Tail & Wadena Counties):
Coordinate and implement impact programs and initiatives in Otter Tail and Wadena Counties
Track and report on program participation, community outcomes, and relevant data
Assist with the annual community investment process, including outreach, logistics, and communication with agencies
Serve as a liaison between local nonprofit partners and the Impact & Engagement Manager (Alexandria Office)
Strengthen partnerships with local coalitions, civic groups, and service agencies to enhance impact and visibility
Other Duties as Assigned:
Schedule, attend, and prepare paperwork for internal or external meetings
Attend training or events relevant to the position or assigned by the Executive Director
Help ensure alignment in cross-office communication, reporting, and culture
Collect and generate all necessary reports required by the Executive Director or Board of Directors
Perform related work and special projects as assigned
Critical Skills / Expertise
Physical Involvement:
Regular use of computers, phones, printers, and other office equipment
Occasional lifting and movement of materials for events or outreach
Travel required for meetings, presentations, or events
Mental Involvement:
Ability to manage multiple priorities and meet deadlines with interruptions
Strong relationship-building, communication, and problem-solving skills
Attention to detail, initiative, and discretion in handling confidential matters
Proactive and adaptable in a dynamic nonprofit environment
Working Conditions:
Primarily work in a traditional office setting with intermittent off-site work
Occasional evening or weekend hours required for events or meetings
Supervision of Other Employees:
Provides work direction to the Administrative Support Assistant (Fergus Falls & Perham Office)
Minimum Qualifications
Education:
High school diploma or equivalent required
Associate’s or Bachelor’s degree in nonprofit management, communications, business, or related field preferred
Experience:
3–5 years of experience in office management, fundraising, development, or program coordination
Previous nonprofit and community engagement experience is strongly preferred
Special Knowledge or Skills:
Proficiency in Microsoft Office
Strong organizational and time management abilities
Excellent verbal, written, and interpersonal communication skills
Professional demeanor with the ability to relate to diverse individuals and groups
Ability to work both independently and collaboratively in a mission-driven environment
Job Outcomes
Promotes a positive, respectful, and cooperative organizational culture
Efficient and professional operation of the Fergus Falls and Perham Offices in alignment with organizational standards
Effective implementation of fundraising campaigns, events, and donor relations
Coordination and measurable impact of community programs and investments in the region
Strengthened internal coordination and external community presence
Apply today to help make a difference in our community!
To apply, please send resume and cover letter to uwdpdirector@gmail.com with “Office Manager - Impact and Development” in the subject line
Resumes will be accepted till position is filled
Job posted July/2025
